Aberedw Community Council

Audit results for a community or town council

This audit was conducted on 30/10/2023. The Welsh Government Statutory Guidance on Access to Information on Community and Town Councils can be found here.

Score: 73 / 123 points

46.3%

Duty met

19 out of 41 duties

12.2%

Duty partially met

5 out of 41 duties

26.8%

Duty not met

11 out of 41 duties

14.6%

Duty not applicable

6 out of 41 duties

Room for improvement

Below are the duties which have not been met, or partially met for Aberedw Community Council.

Activity	Duty	Result	Comment
Annual reports	Duty to publish an annual report at the end of each financial year (and publish electronically on the council website) Local Government and Elections (Wales) Act 2021, s52(1)	Duty not met	Annual report not published on website as per guidance.
Biodiversity	Duty to seek to maintain and enhance biodiversity and publish a report every 3 years on what it has done to meet the duty Environment (Wales) Act 2016, s6(1)	Duty not met	Unable to locate.
Finance	Duty to make arrangements for the proper administration of the council's financial affairs and secure that one of their officers has responsibility for the administration of those affairs Local Government Act 1972, s151	Duty partially met	Acting Clerk in place.
Governance	Duty to have standing orders with respect to the making, or on their behalf, of contracts for the supply of goods or materials or for the execution of works. Local Government Act 1972, s135(2)	Duty partially met	Unable to locate.
Information	Duty to have a publication scheme Freedom of Information Act 2000, s19	Duty not met	Unable to locate.
Information	Duty to publish electronically councillor names and how to contact a councillor Local Government (Democracy) (Wales) Act 2013, s55(1)(b)(i) & (ii)	Duty not met	No information on how to contact each councillor listed.
Information	Duty to publish electronically minutes and documents Local Government (Democracy) (Wales) Act 2013, s55(1)(c)	Duty partially met	No minutes or agendas published since Feb 2023.
Information	Duty to publish electronically the allowances and amounts given to each councillor Local Government (Wales) Measure 2011, s151	Duty not met	Not published.
Information	Duty to establish, maintain and publish a register of interests of councillors (extended to community councils by s49(6)) Local Government Act 2000, s81(1)	Duty not met	Not published.
Meetings	Duty to hold annual meeting in May Local Government Act 1972, Sch. 12, para. 23(1)	Duty not met	No minutes or agendas published since Feb 2023.
Meetings	Duty to ensure notice of meeting contains information about how the meeting is being held (remote only or partly remote) and the time of the meeting and how to access the meeting Local Government Act 1972, Sch. 12, para. 26(2ZA)	Duty not met	No information on how to join remotely.
Meetings	Duty to publish electronically before the end of 7 working days a note setting out who attended, apologies, declarations of intrest and any decision taken including outcome of votes Local Government Act 1972, Sch. 12, para. 26ZA	Duty not met	No minutes published since Feb 2023.
Meetings	Duty to record the names of members present in a meeting Local Government Act 1972, Sch. 12, para. 40	Duty partially met	No minutes published since Feb 2023.
Meetings	Duty to draw up minutes of proceedings of a meeting Local Government Act 1972, Sch. 12, para. 41	Duty partially met	No minutes published since Feb 2023.
Meetings	Duty to make and publish arrangements for the purpose of ensuring that meetings can be held remotely Local Government and Elections (Wales) Act 2021, s47(1)	Duty not met	No information on how to join remotely.
Training plans	Duty to make and publish a training plan Local Government and Elections (Wales) Act 2021, s67(1)	Duty not met	Unable to locate.

Audit Breakdown

Below is the individual audit breakdown for Aberedw Community Council.

Activity	Duty	Result
Allotments	Duty to provide allotment gardens if demand unsatisified Small Holdings and Allotments Act 1908, s23	Not applicable
Annual reports	Duty to publish an annual report at the end of each financial year (and publish electronically on the council website) Local Government and Elections (Wales) Act 2021, s52(1)	Duty not met
Biodiversity	Duty to seek to maintain and enhance biodiversity and publish a report every 3 years on what it has done to meet the duty Environment (Wales) Act 2016, s6(1)	Duty not met
Burial grounds, cemetries and crematoria	Duty to maintain in a good and decent state Open Spaces Act 1906, s10	Not applicable
Code of Conduct	Duty to adopt a code of conduct Local Government Act 2000, s51	Duty met
Co-option	Duty to advertise Local Government (Wales) Measure 2011, s116	Duty met
Crime and Disorder	Duty to exercise functions with regard to the effect on crime and disorder Crime and Disorder Act 1998, s17	Duty met
Finance	Duty to make arrangements for the proper administration of the council's financial affairs and secure that one of their officers has responsibility for the administration of those affairs Local Government Act 1972, s151	Duty partially met
Finance	Duty to make a budget calculation Local Government Finance Act 1992, s50	Duty met
Finance	Duty to prepare accounting statements Accounts and Audit (Wales) Regulations 2004, reg. 14	Duty met
Finance	Duty to consider and approve by resolution the accounting statements no later than 30 June Accounts and Audit (Wales) Regulations 2004, reg. 15(2)	Duty met
Finance	Duty to publish the accounting statements with the opinion given by the auditor or display a notice containing the same for at least 14 days Accounts and Audit (Wales) Regulations 2004, reg. 15(5)	Duty met
Finance	Duty to give notice of public rights of inspection for at least 14 days and notify the auditor that a notice has been displayed Accounts and Audit (Wales) Regulations 2004, reg. 17	Duty met
Finance	Duty to publish a notice for at least 14 days upon conclusion of an audit Accounts and Audit (Wales) Regulations 2004, reg. 18	Duty met
Governance	Duty to have standing orders with respect to the making, or on their behalf, of contracts for the supply of goods or materials or for the execution of works. Local Government Act 1972, s135(2)	Duty partially met
Information	Duty to have a publication scheme Freedom of Information Act 2000, s19	Duty not met
Information	Duty to publish information electronically on how to contact the clerk Local Government (Democracy) (Wales) Act 2013, s55(1)(a)	Duty met
Information	Duty to publish electronically councillor names and how to contact a councillor Local Government (Democracy) (Wales) Act 2013, s55(1)(b)(i) & (ii)	Duty not met
Information	Duty to publish electronically councillor party affiliation (if any) Local Government (Democracy) (Wales) Act 2013, s55(1)(b)(iiii)	Duty met
Information	Duty to publish electronically the ward which a councillor represents (where relevant) Local Government (Democracy) (Wales) Act 2013, s55(1)(b)(iv)	Not applicable
Information	Duty to publish electronically any offices held by a councillor (chair, vice chair, etc) Local Government (Democracy) (Wales) Act 2013, s55(1)(b)(v)	Duty met
Information	Duty to publish electronically any committee membership held by a councillor Local Government (Democracy) (Wales) Act 2013, s55(1)(b)(vi)	Not applicable
Information	Duty to publish electronically minutes and documents Local Government (Democracy) (Wales) Act 2013, s55(1)(c)	Duty partially met
Information	Duty to publish electronically the audit statement of the council's accounts Local Government (Democracy) (Wales) Act 2013, s55(1)(d)	Duty met
Information	Duty to publish electronically any public notices on the council's website Local Government Act 1972, s232(1)(c)	Duty met
Information	Duty to publish electronically the allowances and amounts given to each councillor Local Government (Wales) Measure 2011, s151	Duty not met
Information	Duty to establish, maintain and publish a register of interests of councillors (extended to community councils by s49(6)) Local Government Act 2000, s81(1)	Duty not met
Meetings	Duty to hold annual meeting in May Local Government Act 1972, Sch. 12, para. 23(1)	Duty not met
Meetings	Duty to hold meeting within 14 days of election Local Government Act 1972, Sch. 12, para. 23(2)	Not applicable
Meetings	Duty to ensure meetings are open to the public unless the public are excluded by resolution Public Bodies (Admission to Meetings) Act 1960, s1	Duty met
Meetings	Duty to publish electronically a notice of the meeting and fixed in a conspicious place in the community Local Government Act 1972, Sch. 12, para. 26(2)(a)	Duty met
Meetings	Duty to publish electronically any documents relating to the business to be transacted at a meeting Local Government Act 1972, Sch. 12, para. 26(2)(aa)	Duty met
Meetings	Duty to publish a summons to attend specifying the business to be transacted and must be sent to every member of the council electronically Local Government Act 1972, Sch. 12, para. 26(2)(b)	Duty met
Meetings	Duty to ensure notice of meeting contains information about how the meeting is being held (remote only or partly remote) and the time of the meeting and how to access the meeting Local Government Act 1972, Sch. 12, para. 26(2ZA)	Duty not met
Meetings	Duty to publish electronically before the end of 7 working days a note setting out who attended, apologies, declarations of intrest and any decision taken including outcome of votes Local Government Act 1972, Sch. 12, para. 26ZA	Duty not met
Meetings	Duty to record the names of members present in a meeting Local Government Act 1972, Sch. 12, para. 40	Duty partially met
Meetings	Duty to draw up minutes of proceedings of a meeting Local Government Act 1972, Sch. 12, para. 41	Duty partially met
Meetings	Duty to make and publish arrangements for the purpose of ensuring that meetings can be held remotely Local Government and Elections (Wales) Act 2021, s47(1)	Duty not met
Training plans	Duty to make and publish a training plan Local Government and Elections (Wales) Act 2021, s67(1)	Duty not met
Well-being of Future Generations	Duty to take all reasonable steps towards meeting local objectives in the local well-being plan (and to report annually)(if required) Well-being of Future Generations (Wales) Act 2014, s40	Not applicable
Welsh Language	Duty to comply with the Welsh language standards Welsh Language Measure 2011, s25(1)	Duty met